Traditionally, an intranet was a private network that organizations used to collaborate with their employees to make them aware of policies or changes within the workplace. They were hardly used by management, and low-level employees didn’t even know that such a platform existed in the company.
However, intranet systems have evolved in the last few years to become a collaboration solution, where authorized employees can work together to achieve common organizational goals and improve productivity.
Modern intranet software solutions are similar to social media platforms. They incorporate various kinds of social aspects to make it easier and quicker for employees to collaborate with each other, irrespective of their locations, and perform their duties as one unit.
- Intranet Software as a Collaboration Tool
Unlike previous iterations, modern social intranet platforms allow authorized users to perform various kinds of tasks. They can talk to each other, share knowledge, and make comments on documents or information shared by other employees. These advanced platforms are equipped with several features that enable users to stay connected with the rest of the organization and communicate without being in a single room with all of them.
When it comes to promoting collaboration within an organization, the software solution can do multiple things. Here are some of them:
- It Enables Communication
The basic function of today’s intranet software solution is to bring all employees within an organization on a common platform where they can communicate and share information. This feature enables a company to connect its employees in different branches across the globe to the main office. Using the network, the authorized employees collaborate to achieve common organizational goals.
- It Allows Online Meetings
In the presence of an intranet platform, employees can have online meetings. They do not need to gather in a real conference room for a meeting. Instead, they can form a group on the online platform that employees within an office or a remote location join to discuss ideas with their colleagues and give suggestions. Also, they can make comments on ideas shared by other users.
- It Offers Document Sharing
In addition to enabling communication within an organization, an intranet software as a collaboration solution allows the sharing of documents on a common platform. Authorized employees can access these files and work on them. Apart from that, they also share their documents and enable others to edit them. In this way, they can work on the same file, even when they are sitting miles from each other.
- It Allows Creation of Employee Connection
In large organizations, it can be challenging for employees to know all of their colleagues. By creating employee profiles on an intranet software, a company can provide each employee with a personal space over a common network. All of them have a unique employee ID.
Other employees can use this information to collaborate with their colleagues and talk to them for information. Apart from that, they are provided with a message board where employees can post questions. This enables other members to answer directly to their profile.
- It Lets Employees Celebrate Success
An Intranet software as a collaboration solution allows employees to collaborate to discuss ideas or celebrate success. For example, if a company has won a new contract, then it can bring all its employees from different branches worldwide on a common platform to celebrate success.
In the end
An intranet as a collaboration solution can do more than just bring employees onto a common platform to share information with them. It enables them to discuss ideas, retrieve information, and work as one unit. In this way, they can work to achieve a common organizational goal.
Author profile:-
Author Name:- Jeremy Williams
Email_Id:- Jeremy.Williams@GreenOrbit.com
Profile:-Jeremy has spent over a decade working in the tech sector. He has been involved in building mobile apps, web apps, and websites, as well as providing services in SEO and PPC advertising. Jeremy’s breadth of experience has put him in a position to help small businesses and large companies alike.